The Spices Industry In Malaysia
Spices are dried parts of natural plants which are aromatic and the color, constitution and other characteristics varied among spices and relied on time, place of harvest and other factors (Takemasa and Hirasa, 1998). Malaysia is diverse in agricultural products that yield various kinds of spices. Those spices included black and white peppers, clove, cinnamons, curry powder, capsicum and pimenta fruits. There are 282 hectares of land in Peninsular Malaysia used for the purpose of plantation of herbs and spices in year 2006 (DOA, 2008). Nevertheless about 4,720 hectares of land in Malaysia used for plantation of spices in year 2007 and increased to 4,835 hectares in year 2008 (DOA, 2008). Increment of land usage in spices plantation implied the development of spices industry. Increased demands of Malaysian spices that lead to the action of explore new hectares of land for spices plantation.
The most developed spices industry in Malaysia is pepper industry. Malaysia is the 5th major exporter of pepper to worldwide after Vietnam, Brazil, Indonesia and India. Malaysia had been exported total amount of 90,895 tonnes in five years within 2005 to 2010 (Malaysia Pepper Board, 2010). Instead of international market, domestic demand upon pepper was also raised to about 6,000 tonnes in year 2010 when compared with the 2008 domestic comsumption which was 4,500 tonnes (Wong, 2010).
1.1 Statistic of Exportation
Each year, Malaysia spices have progressive statistics of spices exportation. There are many countries importing Malaysian spices and the demand increases annually. Those countries included Japan, Singapore, Thailand, South Korea, United States, Indonesia and China. Within year 2000 to 2007, increasing trend of export qualities of spices in Malaysia have been observed, which is from 12,043.25 kg in year 2000 to 115,035.00 kg in year 2007. This had impacted valuable revenue to the industry with the proximate amount of RM 1,604,967.00 in year 2007 (Globinmed, 2011).
1.2 Demand of Japan upon Malaysian Spices
Japan has high demand upon Malaysian spices, especially black pepper and white pepper. In year 2010 (January to June), about 22.9% of Malaysian pepper were exported to Japan (Malaysia Pepper Board, 2010). Japan is also one of the major importing countries of other Malaysian spices, such as cinnamon (HS 0906), piper, capsicum and pimenta fruits (HS 0904), clove (HS 0907), cumin fruit (HS 090930), nutmeg (HS 090810) and curry powder (HS 091050). The total volume of importing certain Malaysian spices in Japan for year 2004, 2005 and 2006 are tabulated in Table 1.
Table 1: Total Volume of Certain Spices Imported by Japan and Exported by Malaysia for Year 2004, 2005 and 2006.
Total volume of Japan
Total Volume of Malaysia Exportation (kg)
Piper, Capsicum & Pimenta Fruits
Since the demand of Malaysian spices in Japan is high, understanding of the relevant importation regulations and requirements of spices in Japan is necessary among Malaysia exporters. Comprehension of relevant regulations and requirements is crucial to avert cases of rejection and recall. It is also for the purpose to maintain demand of Japan and exportation volume and consequently improving the economy nationally and reputation globally.
2.0 Summary of Importing Procedures of Spices in Japan
The procedures of importing spices in Japan is basically similar to other countries. The involvement of acts and laws in Japan differentiated the requirements of Japan upon importing spices with other countries.
Arrival of Cargo
Delivery to Bonded Area
Custom Clearance Procedures
Examination/Inspection at Customs
Payment of Customs Duty, Consumption, tax and other expenses
Collection of Cargo
Distribution and Sales
For spices in bulk, sub-divided process is done by JAS certified sub-divider and re-append of JAS mark is done.
For spices in retails form, the labeling must accordance to JAS law.
Notification and inspection under Food Sanitation Law and Plant Protection Law
JAS – Quality Labeling Standard
Can only be done by organizations that have been certified by Registered Certifying Bodies.
Figure 1: Flowchart of Relevant Procedures of Importing Spices in Japan
Figure 1 shows the necessary steps for the exportation of spices to Japan. Exportation of spices from Malaysia to Japan divided into 2 categories, which is in bulk and in retail packaged form. For both categories, the spices should be labeled with JAS marks by the producers themselves with condition being certified by the JAS Registered Certifying Bodies. Without JAS certification, the labeling process can be only done by registered grading organization.
When all the Malaysian spices arrived in Japan, it will be delivered to bonded area or quarantine area, where all the spices will undergo custom clearance procedures. Under the custom clearance procedures, import declaration and notification from the exporter are required. Besides, all the spices will undergo inspection under Food Sanitation Law and Plant Protection Law. After the inspection of the spices, the exporter required to pay the customs duty, consumption, tax and other expenses.
After the custom clearance procedures, the spices will be released. The released spices will then being distributed and sold. For spices that imported in bulk, sub-divided process is done to divide the spices in small packaging for distribution. The sub-divided process can be only done by JAS certified sub-divider. The JAS mark will be re-append by the sub-divider. For spices that imported in retails form, the labeling must accordance to JAS law.
3.0 Customs Clearance Procedures
3.1 Import Declaration
Importers of spices have to make declaration to the Director-General of Customs and obtain an import permit after examination of the goods concerned. Declaration details include the quantity and value of goods as well as any other required particulars. Upon necessary inspection, document reviews and confirming payment of Customs duty and excise tax, an import permit will be issued for the approval of importation. Importers of spice are required to submit Import Declaration Form and following documents in triplicate.
Certificate of origin
Packing lists, freight accounts, insurance certificates if necessary.
Licenses, certificates required by laws and regulations other than customs-related laws
Customs duty payment slips (when spices are dutiable)
In Japan, spices fall into group of ‘import restrictions’ under various domestic laws and regulations. Exportation of spices into Japan is subjected to three main relevant regulations: Plant Protection Act, Food Sanitation Law and JAS Law. For example, as enforced by Food Sanitation Law, importers of spices are obliged to submit import notification to a quarantine station of Minister of Health, Labour and Welfare. Importers of spices must submit import notification before the end of custom clearance procedures. If the cargo was imported without import notification, the cargo will not be able to use for sale or for business purposes.
Acceptance of import notification is followed by items validation or document examination executed by food sanitation inspector. The judgement will be made based on the information reported in the Notification Form, such as the country of export, imported items, manufacturer, the place of manufacture, ingredients and materials, methods of manufacturing and use of additives. For cargo that ‘passed’ the inspection, a certificate of notification would be issued from quarantine station and given to importers.
3.2 Customs Duty Rates
Importations of spices from Malaysia into Japan are bound to Customs duty and consumption tax. Tariff rates of spices importation into Japan are varies for each product category according to raw processing method, shapes or ingredients. Normally, every particular product have different tariff rate which harmonized and classified by General Rate. However, the actual applied rate could be prevailed by Temporary Rate under Temporary Tariff Measures Law.
Nevertheless, Japan and Malaysia are partner countries for Economic Partnership Agreement (MJEPA) since year 2006. An effort to enforce trade activities, a preferential tariff treatment (EPA Rates) was established by Japan government for goods imported from Malaysia. Besides the customs duty, exportation of spices to Japan also subjected to consumption tax at rate of 5% in general. The amount of consumption tax payable on imported spices is calculated on the basis of the Customs value of the goods plus Customs duty payable.
3.3 Custom procedures for EPA
Malaysia’s exporters of spices who claim EPA rates are required to fulfil the Rules of Origin (RoO) and submit a Certificate of Origin (CoO) to Japan Customs at the time of import declaration. However, a Customs Commissioner would accept ex post facto submission of a certificate of origin in the event of inevitable occurrences or when importation before payment system is approved. The Rules of Origin is a criterion that determines the nationality of a product. Spices products being exported must be wholly obtained from or have undergone substantial transformation in Malaysia, in order to enjoy the preferential treatment. The transformation is considered in term of change in tariff classification or the percentage of contents originating from Malaysia or meeting certain process requirements.
Based on the RoO of EPA, the certificate of origin shall be issued after exporters’ application at the time of exportation of the good in order to certify that a good is originated in the Partner country. In Malaysia, a CoO is issued by the Ministry of International Trade and Industry Malaysia (MITI). The certificate will enable the importers in Japan to claim for tariff preferential treatment under MJEPA and valid for 12 months from the date of issuance. For spices goods that transported through one or more non-Parties for the purpose of transit or temporary storage, exporters have to submit Bill of Lading or other related documents to claim preferential treatment under EPA rates.
3.4 Authorized Importers’ Program
Authorized importer’s program is one type of comprehensive Authorized Economic Operator (AEO) concept developed by Japan Customs authority, which included in Standards to Secure and Facilitate Global Trade (SAFE) Framework initiated by World Customs Organization (WCO). The purpose of AEO in Japan is to simplify Customs procedure and to less Customs intervention as well as supply chain security standards for any party involved in the international movement of goods.
This program provides Authorized Importers with benefits such as compliance-reflected reduced examination and inspection, and allowed in pre-arrival lodgement of import declaration and permission, release of cargoes before duty/tax payment declaration and duty/tax payment, and periodical lodgement of duty/tax payment declaration. Besides that, another program in AEO that facilitate importers from foreign countries is Authorized Customs Brokers. If a non-authorized importer delegates its import declaration to an Authorized Customs Broker, release of goods is allowed before duty/tax payment declaration and duty/tax payment.
Figure 2: Lodgement of Import Declaration.
Source: Customs & Tariff Bureau, Ministry of Finance, Japan.
3.5 Requirements to be an Authorized Importers
The eligibility and requirements to be an AEO are consistent with the standards included in the “SAFE Framework" adopted by the WCO. There are four core elements: appropriate compliance records, capability to use e-system for Customs procedures, capability to conduct related operations properly and establishment of a compliance program.
Appropriate compliance records refer to proper records of Customs and trade related compliance no any violation against Customs Act over a designated period. Next, eligible applicant should cover the capability to take advantage of e-system, NACCS (Nippon Automated Customs Clearance System) for Customs procedures. Applicant should capable in conducting related operation properly for instance, capability to control cargoes securely and capability to maintain a good financial standing or financial integrity. Establishment of a compliance program (CP) mean a CP organization and capability to maintain the operation in conformity with the CP. An extensive CP shall cover up the security standards as an important element.
The building blocks included in a CP are organizational setup, contracting parties’ requirements, cargo or premises security, due customs procedures, consultation/cooperation/communication with Customs, crisis management, education or training, and internal audit. Currently Japan Customs has been conducting studies with her major trading partners, including Malaysia to achieve a mutual recognition to maximize the compliant stakeholders. There are two obligatory elements for facilitating mutual recognition. One is proper IT system for Customs procedures to operationally realize mutual recognition and the other is the steady and well-functioning channel for information exchange for smooth implementation.
4.0 Plant Protection Act
Plant Protection Act is applied at the custom quarantine stage. Exporters have to abide and fulfill the Plant Protection Acts in order to export plant products to Japan. The purpose of Plant Protection Act is to ensure the safety and promotion of agricultural production through the quarantine on imported, exports and domestic plants as to control animals and plants injuries to plants and prevent them from spreading. Spices are compulsory to go through inspection under Plant Protection Act.
4.1 Procedures of Exportation involves Plant Protection Act
Below is the brief procedure for the plants export which involves Plant Protection Acts:
Application for export plant inspection.
Export inspection and sterilization subject to the requirements of import country (Japan). (Export inspection, Field inspection, laboratory tests for detecting virus, confirmation of sterilization)
Conformity with the requirements of import country (Japan).
Issuance of plant phytosanitory certificate after the inspection passed.
Plant quarantine is held except for import-banned items and items exempt from quarantine.
Application for import inspection.
Agricultural products imported for both with or without permits or Phytosanitory Certificates are subjected to inspection by Plant Quarantine Officers upon arrival. There are three classifications of plants and plant products, which are items subject to quarantine, items not subject to quarantine, and import-banned items. Plant quarantine is held upon arrival of the spices except for spices or spice products that are in the category of import-banned items or items not subject to quarantine.
In the category of import-banned items, any spices and spice products that attach by soil or spices which serve as host for the pests that have not been introduced by Japan, technically difficult to discover in an import inspection, no availability of practical control measures to combat them, and have the potential in causing serious damage to agricultural crops if introduced have to be listed as banned items. For the examples, one of the quarantine pests for turmeric and ginger is Banana burrowing nematode (Radopholus similis). However, spices fall under this category may be imported if importer can prove that actions have been taken to prevent the spreading of pests, such as proof of disinfecting technology or proof that no outbreak of pests has occurred in the region of origin which is Malaysia. Those actions have to satisfy the standards for disinfection prescribed by the Minister of Agriculture, Forestry and Fisheries. Besides, for some quarantine pests which are technically difficult to detect at the point-of-entry inspection, the host plants are required to undergo phytosanitory inspection in the field during the growth period in exporting countries. It will not be allowed to enter Japan if does not accompanied with due certification to show that they have undergone growing site inspection in exporting country. Whereas, spices in the category of items not subject to quarantine and can be exempt from import inspection are depending on their process and packaging. Dried spices canned are under this category.
Spices that fall under category of items subject to quarantine must be inspected and must obey the rules to import inspection requirements. Importers must first submit the designated Plant or import-banned item import inspection application form and a phytosanitory certificate issued by governmental agency in the country of export to the Plant Protection Station to apply import inspection. Whereas, exporters need to prepare a phytochemical certificate, which in the format stipulated by the International Plant Protection Convention issued by governmental agency in the country of export and other relevant documents.
Spices can be imported by the means of freight, personal luggage, and parcel post. Plant Protection officer will carry out ordinary port-of-inspection. Inspection on cargo shipments is carried out on board, warehouse, and container yard or log yard. For hand luggage, the quarantine will be conducted in customs at the entry port, and for parcel matters, the inspection is done at the customs house in the presence of postal clerk. Post–entry-quarantine is carried out to check for harmful pests and viruses which cannot be detected in the ordinary port-of-entry inspection.
4.2 Restriction and Prohibition on Importation
The restriction stated in Article 6 is imported spices (excluding plant that are not used for cultivation and those with little possibilities of quarantine pests being attached) and their containers or packages shall not be imported without a phytosanitory certificate or its copy issued by the governmental organization of the exporting country to state that quarantine pests is not attach to these spices. It shall not apply to the plants and containers or packages imported from countries without governmental organizations for plant quarantine or if the matters to be stated in the phytosanitory certificate or its copy are transmitted from the governmental organization of exporting country to an electronic computer used by the plant protection station by the way of a telecommunication line and are recorded in a file stored in such electronic computer. Besides, spices sent from areas that need to be inspected at their place of cultivation shall not be imported except if the inspection of the area of cultivation is carried out and has conforms no attachment of quarantine pests. They shall not be imported at any place other than ports and airports except if they imported as postal post. Small packages and postal items other than parcel shall not be imported.
The prohibition on importation from this Acts (Article 7) is spices which contain quarantine pests, soil or plants which soil attached, and containers or packages of goods listed above are prohibited. Both restriction and prohibition on importation is not applicable on the statement which has the permission of the Minister of Agricultural, Forestry and Fisheries.
4.3 Plant Epidemic Inspection
Importers shall notify the plant protection station about the importation of spices without delay and shall receive an inspection of the present state of those spices by the officer (Article 8). It does not apply to spices that have received an inspection on cultivated area and those that are imported as postal items. The inspection shall be carried out in the port or airport and the officer may inspect imported spices and containers or packages in vessel or aircraft prior to importation if they think that it is necessary to do so. If the officer thinks it is necessary to judge after the inspection at port or airport, they may order the owner of spices to carry out an isolated culture and may inspect them at the place of cultivation. If quarantine pests are found, the officer shall disinfect or destroy the particular spices and containers or packages or order the ownership of these spices to destroy them in the presence of the officer. The Plant Protection officer may destroy or ask the owner under supervision of the Plant Protection officer to destroy those spices that imported in the violation of Article paragraph 1 through paragraph 5 of Article 6 (Restriction on Importation) or paragraph 1 or 6 of Article 8 (Inspection of Imported Plants). The spices imported in the violation of Article 7 shall be destroyed. If the spices and containers or packages do not fall under the Prohibited Imports nor contain any Quarantine Pests, the officer shall certify the pass of the inspection. These methods and procedures of inspection and the standard of disposition shall be approved and publicly announced by the Minister of Agriculture, Forestry and Fisheries.
4.4 Restriction and Prohibition on Transfer and Loading
According to Article 16-2, spices and their container or packages which need to be restricted to prevent the spread of injurious animal or injurious plants shall not be transfer to other areas except it is approve by Ministry of Agriculture, Forestry and Fisheries, and the results of an inspection carried out prove that it does not contain injurious plant and animal, or it has been disinfected according to the standards. Article 16-3 stated that plants (spices), injurious animal or injurious plants or soil within an area that need prohibition on transfer to other area same as the purpose of Article 16-2, shall not be transferred to other areas except with the permission of Ministry of Agriculture, Forestry and Fisheries for the use in test and research. The officer may order person who own or administrate these spices not to load or unload nor bring in to vessels, vehicles or aircraft according to Article 16-4.
4.5 Plant Quarantine Procedures
The diagram of Plant Quarantine Procedures is shown in Figure 3. If foreign pests detected, the relevant products would be refused to enter the country. Three alternative steps would be undergone: disinfestations, destruction or reshipment depended on the seriousness of the case.
Application for import plant inspection
Quarantine pests detected
Free from quarantine pests
Issue of plant quarantine certificate
Figure 3: Plant Quarantine Procedures.
5.0 Food Sanitation Law
Food Sanitation law is purported to prevent the incidences of health hazards resulted from human consumption on food.
5.1 Import Notification
Importer should notify the Minister of Health, Labour and Welfare regarding the importation of spices. In this case, importer of spices should submit an import notification to the director of the quarantine station before the cargo is carried into the entry of cargo, on or after the seventh day before the estimated arrival date of the cargo.
The items to be stated in the Import Notification includes the name and address of the importer or name and address of the main office (if the importer is a corporation), the classification of the cargo as a food, the product name, the amount and weight of the cargo, the type and purpose of the packing method, the time when the cargo is marked with a code, ingredients and the processing method, the name and address of the manufacturer of the cargo or its name and the address of the main office(if the importer is a corporation), the name and address of the production place of the cargo containing spice, the shipping port, the shipping date, the unloading port, the arrival date, the vessel name or the flight number of the aircraft carrying the cargo, the name and address of the warehouse for storing cargo and the entry date of the cargo.
5.2 Inspection Requirements
Spice in rotten and decayed condition, containing toxic materials, contaminated or suspected to be contaminated with pathogenic microorganisms and or added with extraneous materials which may pose hazards to human health upon consumption is prohibited to be imported into Japan. Imported spice shall contain pesticides, which are not exceeding the established residue limits. Imported spices intended for sale should not be packed in the packaging or container containing materials toxic and harmful to human health.
Importer shall put in efforts to obtain techniques in ensuring the imported spice safety, safety of the raw materials of the spice and practice of self-imposed inspection. Handling of imported spices made for sale shall be in hygienic and sanitary conditions. An importer may be instructed by Minister of Health, Labour and Welfare to undergo inspection for the spices provided that the importer had previously produced and imported the spices in the conditions of containing toxic materials, either contaminated or suspected to be contaminated with pathogenic microorganisms and containing pesticides, which exceeded the established limit.
6.0 Quality labeling system by Japanese Agricultural Standard (JAS)
Every food being imported into Japan either processed food, fresh food or genetically modified food has to be label according to what stated in the Japan Agriculture System (JAS). JAS had come out with a mandatory standard for quality labeling for all the manufactures to comply, in order to educate and provide information for the consumer regarding the product or food they are consuming. JAS did not make it mandatory for labeling if the processed foods are trades among the dealers before putting it up at the shelves for the consumer. The purpose of this Quality Labeling System is to gain consumer’s confidence in food they are buying through product labeling. On top of that, the standards are tools for manufactures to comply to prevent deceptive and misleading labeling practices.
6.1 The Quality Labeling standard
The importation of spices by Japan from Malaysia require the Malaysian manufactures to comply with their local standards of labeling before it can be sold to the ultimate consumer. The product that are to be export by Malaysia exporters to Japan are the local spices. These local spices are either in dried seeds form or in powder form. Under the quality labeling standard both the dried seeds and powder form of pepper are classified as processed food.
According to the Quality labeling Standard it is stated in the first Article (article 1) that: “This standard shall apply to all processed foods. Processed foods for non-institutional use are limited to those in containers or packages". On top of that, the statement in the second Article (article 2) define Spices (black pepper, white pepper, red pepper, cinnamon, clove, nutmeg, saffron, bay leave, paprika, all spices, Japanese pepper, curry powder, mustard powder, “wasabi" powder, ginger and other spice) are processed food. Hence, spices that exports from Malaysia into Japan are classified as processed food and shall comply the Quality Labeling System.
6.1.1 The labeling format and rules of the Quality Labeling System
The label has to label in an identified place where it shall be label on the container or package with transparent wrapping pepper or just label it without covered by the wrapping paper or box.
Colors of letters and frames shall be in contrast with the background
Font size has to be uniform and no less than 8 point. For packaging approximately 150cm3 font size of 5.5 may be used.
Prohibited to use any letters, pictures, photographs or other labeling which will give erroneous impression on the contents.
Prevent from stating the name of place which may mislead the place of origin.
Avoid wordings which conflict with labeling.
6.1.2 Basic mandatory labeling item under Quality Labeling System
In the Quality Labeling System, third article (article 3) stated that only food that sold directly to the consumer or being sold and eaten or drink at the facilities need not to be label. Other than that, items are subject to mandatory labeling under the Quality Labeling system.
Manufactures, processors/packers, importers or distributors have to label the following items on their containers or packages of the processed food:
Name of the food
The name used has to be a generic name which can be easily understandable and expressing the product content.
Names of the Ingredients of the food
The ingredient as well has to be label with the most generic name and write it in the descending order by weight.
Net contents of the foods.
Net contents have to be labeled with weight in grams or kilograms, volume in milliliters or liters, and quantity in numbers with a clear indication of the unit.
Items those are perishable that which has to be consumed immediately after manufacture shall be label “use-by" instead.
The standard 4 ways to write the date of best before or use-by are as follow:
12.4.1 or 120401
00.4.1 or 000401
It should be labeled according to the property of the products. Eg, “Avoid the direct sunshine and store at the normal temperature", “Keep at cool places"
Name or trade name and address of manufacturer
The name and address of the manufacture and who is in-charge shall also be labeled.
Place of Origin of ingredients
Place of origin of a main ingredients shall be labeled with “country of origin" for imported foods and for domestic should be label “domestically produced". For agriculture product, the prefecture or generally know for the place should be stated.
The above are the basic element to be label in a processed food at the visible part of the labeling.
6.1.3 Labeling for the institutional (Bulk packaging)
Bulk packaging is not generally for consumers. In article 2 of the Quality Labeling System, stated that the processed foods other than those sold to general consumers. Meaning to say it refers to the bulk packaging of food that sold to Food Company that buys in bulk for their food processing or restaurant. Label shall be made on the containers, packages, invoices, delivery statements or specifications of the food.
The institutional labeling for this should have the below items:
Name of the food
Name of the ingredients
Name or trade name and address of manufacture.
Place of origin of ingredients
6.1.4 Exception on the labeling
There are a few exemptions in the labeling of the process food by Quality Labeling System. The exceptions are as follow:
Packages food that are no more than 30cm3 can omit the below items in labeling:
Names of the ingredient
Best before or use-by date
Place of origin of ingredient
Process food that contains a single ingredient will not have to label the names of ingredients in the labeling provided that is sold to other than general consumer. Eg. Food factory as additive, restaurant and etc.
Those foods that store at the normal temperature and without specific storage instruction need not to label the storage instruction.
6.2 Japanese Agricultural Standard (JAS) Marks
JAS marks are the symbol of quality. JAS marks indicate the quality of the product and gain trust among the consumers. JAS marks do not carry or indicate any food safety standard such as HACCP and GMP. JAS marks can be only put if the products have been graded by producers, manufacturers, distributors or importers that are certified by the Registered Certifying Bodies.
6.2.1 Certification System of JAS
JAS certification system is a step and procedures to ensure the reliability of JAS marks. JAS marks can be only used by business entities (Producer, importers and distributor) after that particular business entities being certified by Registered Certifying Bodies. Registered Certifying Bodies are the third part organizations that have been entrusted by Ministry of Agriculture, Forestry and Fisheries Japan. Producers that have been certified by the Registered Certifying Bodies are permitted to grade their own products themselves and put JAS marks in their products.
6.2.3 Grading and Inspection Process
Producer without JAS certified cannot grade their product themselves. The grading process is conducted by the registered grading organization. The producer has to file an application with the registered grading organization. The registered grading organization will conduct sampling and testing. The product will then label with JAS mark based on the judgments of the registered grading organization. Alternatively, producers with JAS certified can grade the products by their production process manager according to JAS grading standard. However, the annual record on the grading process must be submitted for inspection.
6.2.4 Certification Process of JAS
For a spices producer to obtain the certification of JAS, several steps are involved.
Chosen of Registered Certifying Bodies.
Submission of application and documents.
Pre-Inspection by the Registered Certifying Bodies.
Assign of JAS approved inspector by the Registered Certifying Bodies.
Onsite inspection and interview by the JAS approved inspector.
Reporting writing by the inspector and submission of supporting documentation.
Report and documents review by the Certification Committee.
Final decision by the Certification Committee regarding the application of JAS certification.
6.2.5 Document Requirement and Criteria
In order to qualify for the onsite inspection, application and related document must be submitted to the chosen Registered Certifying Bodies for pre-inspection. The document must include the company profile and the information on Production Process Managers applicable for JAS certification. This information includes the farm coverage, location, the workforce distribution and others.
During the onsite inspection, the documents required for review and checking are divided into 2 categories, which are the farm related documents, and processing and packaging related documents. The farm related documents which are required for the inspection include the farm map, internal regulation of farm, grading procedures, sample of JAS label, certification of completion of JAS training seminar and sample form for all the record keeping. As for the processing and packaging related documents includes the processing plan, layout of the processing plant and all the equipment used, flow chart of product handling and record keeping.
For the grading procedures related documents, the grading process must be according to the JAS grading standard. The entire graded product must be verified before affixing JAS mark or seal. A grading manager must be assigned to supervise the grading process. The grading manager should review the documents or records regarding the grading process from time to time. Besides, the grading manager must verify the compliance to the standard before affixing the JAS seal. The grading manager must attended JAS seminar before the application of the JAS certification.
7.0 Implication of Japan Importation Laws to Malaysia Exporters
7.1 Benefits of AEO Policy to Malaysia Exporters
Types of simplifications that can be offered from AEO policy is based on the level of security and compliance of the exporters. An exporter possessing AEO certificate is benefit in terms of lead time for their commodities. Customs processes are simplified; no interventions and traditional transaction control and thus speed up the consignment procedure. Generally, there is less information to be submitted by exporters and not additional documents to be handled in to Customs authority. Exporters could have benefits of periodic declarations, notification in book keeping, and track and trace of consignments and transports.
The AEO program is a one-stop-shop-system that provides new simplifications of customs procedures and routines for authorised exporters. The comprehensive structure allowing re-use of information from business systems to retrench resource and save time. The simplifications of sequence of Customs operations enhance the predictability in the logistic chain. It increases the transparency and level playing field to construct a more cost-effective controls setting. Exporters have advantages of risks reduction, less administration and less location of offices or warehouse premises. As a result from those simplifications, exporters could be benefited from staff costs, compliance costs, IT costs, and profit from cash-flow gains.
Moreover, an exporter who qualified as an AEO is considered to be a secure and safe business partner in the supply chain. This means that the AEO does everything in his power to reduce threats in the supply chain where he is involved. The AEO status enhances the reputation of exporters. Instead of a non-AEO, the certified exporters could therefore be chosen as a business partner, when another economic operator is looking for new business partners.
7.2 Higher Expenses and Investment
More money has to be allocated by exporters to attain the requirement of each law and regulation. For the examples, the exporters have to spend money on the application of permit and certification in order to export the spices. Besides, to fulfill Plant Protection Acts and Japan requirement on quarantine pests, they have to assign certain amount of money on the pests control program, pest forecasting program, and lab test for detection of plant disease and viruses. Exporters need to give more training on workers so that they are able to understand, carry on the task, and follow the law, requirements, and procedures on processing and exportation of spices to Japan.
7.3 Courses and Training of the Regulations and Requirements of Exportation
Exporters have to attend more courses compare with other manufacturers or distributors that do not export spices to other countries about the application of the law and various training to make sure that the law, regulation, and procedures are well understood and able to apply them after the training.
It not only affects the reputation of the exporting company but also the exporting country which is Malaysia. Through exportation, a good reputation of the exporting company can be formed and can be destroyed at any moment. Thus, proper and careful measurements, procedures, and quality control have to be sustained to ensure that the exporting company achieves the law and requirements for the exportation of spices to Japan.
7.5 More Expert Employees
Through various training, courses, and job done on the certification, law and regulation of importation requirement of Japan, more expert employees on this field will be formed. Besides, certain employees will be able to communicate with importers or any officers whom involve in the exportation of spices although the existence of culture differences among them.
7.6 Assuring sources of Spices Harvested within Permitted Pesticide Residues Limit.
Various types and quantities of pesticides like Chlorpyrifos and Cyhalothrin have been used in the farming of spices in Malaysia. With the stricter established Maximum Residue Limits (MRL) of pesticide residue for spice in Japan, the local exporters have to ensure that the exported spices to Japan are sourced from farms, which comply to the Japan MRL of pesticide residue requirements. Thus, lower quantity of certain pesticides or a more effective biological method of planting spices are employed by the local exporters.
Reduction in pesticide usage might be quite ineffective in controlling the infestation of pests and thus many chooses the biological method of planting. In the biological method, it involves the regular identification and removal of the diseased plant matters (Augstburger et al., 2001) which may need a lot of workers, constant removal of spice cultivation site, which is costly, environmentally not friendly and resulted in the loss of a large agriculture area in our country, control of light and shade, the enrichment of soil with the organic matters and regular tree pruning (Augstburger et al., 2001), which also needs great number of workers or labours and investments from the exporters.
7.7 Improvement of Hygienic Condition through HACCP Certification Scheme.
One of the certification needed for export from Malaysia to other countries is HACCP certification scheme. HACCP is a food safety preventive programme and the exporters along with the relevant manufacturers are obliged to invest and apply it before exporting the spices to other countries including Japan. The full compliance to the HACCP programme in a spice establishment ensures that the produced spices meet the sanitation and hygiene requirement in the importing countries through the sanitation operating procedures in HACCP plan, subsequently prevent the growth of the contaminating microorganisms, and the safety of spice for consumption.
As for the sanitation examples in the spice establishments, personnel involved must be of healthy and hygienic with the availability of the washroom and changing room, processing equipments like the dryer and drum and the storage area for both the raw materials and finished products must be cleaned and sanitized regularly and the water source intended for cleaning should be clean and free from the contaminants (Augstburger et al., 2001).
7.8 Informative and transparent labeling increase consumer confident
There are issues in Japan where the consumers in Japan lose their confidence in the country’s food labeling system due to the practice of a meat dealer which the label was deceptive and misleading. The Japan government worked to improve and restore the consumer’s confidence by imposed a law that all processed food that is traded among dealers prior to the sale for the consumer is subjected to mandatory labeling. The Japanese government review and improve the Quality Labeling system. The government are looking serious into this matter in order to prevent deceptive and misleading labeling practices.
The new reviewed labeling systems are a thorough system where the mandatory labeling items for the processed food are: a) name of the food; b) names of ingredient; c) net content; d) best before; e) storage instruction; f) name and address of manufactures and g) place of origin of the processed food and the place of origin of the main ingredient. The complete and comprehensive labeling serve as a communication tools to inform and educate the consumer regarding the things that they are consuming. On top of that, it helps to protect the consumer as the implementation of the labeling system is to enable the manufacturers and producers for being transparent towards their products and products ingredient.
The Malaysian exporter to export their spices product to Japan has to fulfill their mandatory Quality Labeling System. In line with their labeling system which are more comprehensive and strict where at least 7 mandatory elements has to be label. This although will give extra work to the Malaysia exporters but on the bright side, it will indirectly increase the consumer demands on the product. Having a comprehensive and complete labeling on the export product increase the product quality overall. The labeling system makes the product to be transparent in terms of information and giving all the necessary information to the public consumer. By being transparent with the information, it will gain consumers confident towards the product. Once consumers confident achieved, the market demand of the so called quality product will be high.
The labeling of place of origin of the products or main ingredient is a way to protect the consumer by the Japanese government. For the Malaysian exporters, having this to be label lead them to be genuine in the product they are exporting. This will give good reputation and consumers confident as well. Knowing that name of country will be label, and the place of the main ingredient was obtain, Malaysia exporters has to be careful with the area of the ingredient they obtain. They would gain a higher profit if the main ingredients are taken from famous area. For example, Sarawak peppers are world well known pepper produces. Having the label to be labeled that the pepper are from Sarawak, market value and market demand will definitely high. Overall, having the place of origin to be stated at the labeling helps to increase market value and demand and as a manner to promote the Malaysian current spice product by letting people in Japan know that the quality product are from Malaysia.
All in all, having the Malaysia exporter to practice the Japan Quality Labeling System lead to a better labeling which is transparent and provide comprehensive information on the product. This simple raise up the consumer confident and directly help to increase the quality and the demand of the certain food.
Malaysia spice industry has evolved to tackle wider market. More hectares of land were used in spice plantation and this had proven the development of the spice industry in Malaysia. Malaysian spice are quality and widely accepted throughout the world especially curry powder and pepper. Malaysia stands at the 5th position of top exporter of pepper world. This marks the world high demand of Malaysia spice import.
Japan imports the most of the Malaysian spice and that is a huge market for spice exportation to generate income and country’s economy. In spite of customs laws, Japan import of spices from Malaysia needs to go through the three specific laws and regulation in Japan, which are Plant Protection Acts, Food Sanitation Acts and JAS Laws. Plant Protection Acts inspects trespass of harmful microorganism, insects, pests and parasites, and even soil attached in importing plants. Food Sanitation Law is purported to prevent the incidences of health hazards results from human consumption on food, while JAS Law ensures reliability of labeling and symbol on food product. Those relevant importing requirements of Japan have been implicating Malaysian exporters in various aspects, such as extra expenses and investment to comprehend foreign countries regulations, applications of standard certifications, employment of experts, and others.
Therefore, spices industry in Malaysia should maintain and improve the quality of product through more relevant standard certification to ensure the quality and potential exporting comodity. Instead of enhancing the trading relationship with Japan, quality products and good reputation might also explore new market and trading relationship with other countries.