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Tree Removal Services for ALB Eradication: RFP Analysis

Info: 2743 words (11 pages) Law Essay
Published: 4th Dec 2020

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Tree Removal Services for ALB Eradication RFP Analysis

Overview

Solicitation Number:  12639520R0002

Retrieved from:  www.fbo.gov/  & https://beta.sam.gov/

Summary:

The U. S. Department of Agriculture (USDA) Animal Plant Health Inspection Service (APHIS) intends to issue a Request for Proposals (RFP) for tree removal services in support of program strategies to eradicate the Asian Longhorned Beetle (ALB) in Ohio.

Key Details:

List the key details of the RFP

Contractor Requirements

  • The contractor must be bonded and insured at the minimum levels established by the State of Ohio
  • The contractor must have a valid Ohio Pesticide Application Business License and shall submit a copy to the Contracting Officer’s Representative (COR) within 10 days following notice of award.
  •  The contractor must have a valid Compliance Agreement (CA) with the Asian Longhorned Beetle Eradication Program before commencing any work under this contract. Compliance Agreement training shall be provided by the ALB Program after notice of award and annually after that until the end of the contract.
  •  All contractor staff working on location shall take the training. The training takes approximately one hour. The government can provide multiple sessions to accommodate the contractor’s staff
  • The contractor shall ensure that employees and sub-contractors have passed a standard commercial background check before conducting work for the Program. Qualifications must be presented to the USDA COR within 10 days following notice of award.
  • The Contractor shall pre-screen current and prospective personnel that are planned to work on this contract, including subcontractors, using the Department of Homeland Security E-Verify Program website (https://www.e-verify.gov/) to meet the established employment eligibility requirements.
  • The Contractor must ensure that current and prospective personnel have two valid forms of Government-issued identification before screening in E-Verify to ensure the correct information is entered into the E-verify system. An initial list of verified, eligible contractor and subcontractor personnel must be provided to the COR within 10 days following notice of award. Additional lists will be required for new personnel at the time when there are plans to add the new personnel.

Background

The Bidder has a requirement to quarantine and control strategies in New York, Massachusetts, and Ohio that seek to eradicate this serious pest from the United States. The Asian Longhorned Beetle (ALB) is a non-native wood-boring beetle native to Asia that attacks several hardwood tree species. ALB was introduced into the United States in solid wood packing material accompanying cargo shipments from Asia.

The United States Department of Agriculture & Animal and Plant Health Inspection Service in cooperation with the Ohio Department of Agriculture, as part of the Ohio Asian Longhorned Beetle Cooperative Eradication Program, is contracting for tree removal and associated landscape restoration services. 

The goal of the Ohio ALB Program is to eradicate ALB from all known infested areas and to prevent the spread of the insect to uninfested areas through the survey and removal of infested and high-risk host trees. The Contractor is responsible for completing work with the highest quality standards, timeliness, and minimal public disruption.

Scope of Work

The Ohio ALB Cooperative Eradication Program maintains a quarantine zone for ALB, which includes all of Tate Township, all of East Fork State Park, and portions of the East Fork Wildlife Area. Work performed on public and private properties will require that the Contractor meets with the property owner or other approved point of contact to discuss the removal operations before starting the work.

The current quarantine zone may expand as newly infested trees are detected. Work to be performed will be on an as-needed basis. The Contractor shall provide all personnel, labor, equipment, and supplies required to remove ALB host trees and restore the Removal Site to conditions comparable to or better than conditions before any tree Removal Operations.

Removal and restoration activities may include but are not limited to, total removal of trees of any size and character in any location, removal, and deregulation of all brush and woody debris resultant from the removal of targeted trees, stump grinding (or herbicide treatment), and extensive landscape restoration including, but not limited to, topsoil replacement, seed sowing, and occasional tree replacement when needed to replace damaged trees.

The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with all Federal, State, and municipal laws, codes, and regulations applicable to the work being performed.

The payment provided for in this contract shall constitute full compensation for furnishing all materials and for performing all work under this contract completely and acceptably. Incidental expenses shall be accounted for in the price for the contract line item that is most closely associated with that incidental expense. Payment items for work under this contract are outlined in Section 1.0 Pricing Schedule.

Current removals are occurring at approximately 40 trees per week but have been as low as 0 trees per week and as high as 350 trees per week. The contractor shall have the capacity to expand to 10 crews at any time (the maximum number the contractor could be required to provide).

Key Resources

Per clause 452.237-74 Key Personnel, the contractor shall assign the following key personnel as listed below.

Project Manager/Owner

SHRUTI SONANI

SHRUTHIGOYANI@GMAIL.COM

Flatbush, New York, 11203

 123-456-7890

Experience

Working for the past 10 years executing high-end project delivery for multiple projects.

Working with clients all over the globe, giving them 110% satisfactory rate.

  • Specializes in:
  •  Project management
  • Supply Chain Supervisor,
  • Transportation and Logistics,
  • Contract Negotiation,
  • Customer Service Delivery,
  • Installation and Handling of Materials

Education

Devry College of New York: Keller Graduate School of Management

November 2014 – MBA Management of Information Systems: Specialize in Project Management

Massachusetts Institute of Technology

January 2010 – Bachelor’s Degree in Business and Administration

Skills AND CERTIFICATIONS

  • Project Management Professional (PMP)
  • Six Sigma Black Belt
  • Six Sigma – Quality Technician
  • Supplier Quality Professional
  • Agile Certified Practitioner

Certified Arborist

DAVID SPIVEY

spiveydavidspivey72@gmail.com 

Flushing, New York, 11203 

321-654-7890

Experience

A young, vibrant and hardworking individual looking to expand 8 years of field experience into all areas of the Arboriculture and urban Forestry industry

Managed all tree maintenance contracts and activities such as pruning, spraying, planting, transplanting and removals for 5 years

Worked in the government for 5 years as a contracting officer.

Provided estimates for all tree care and landscape projects which calculating costs of labor and material s accordingly

Specializes in:

  • Contracting,
  • Human Resourcing,
  • Vendor Outsourcing
  • Scheduling
  •  Budgeting,
  • Negotiation,
  • High-Quality Reporting,
  • Information management,
  • Quality control and assurance,

Education

Devry College of New York: Keller Graduate School of Management

November 2011 – MBA Management of Information Systems: Specialize in Project Management

New York University

January 2014 – TRAQ Certified Tampa, FL international society of Arboriculture

January 2008 – Associate of Arts, General studies

Skills and certification

  • TRAQ Certified Tampa, FL international society of Arboriculture
  • NOVA Davie, FL international Society of Arboriculture Licensed Certified Arborist
  • International Society of Arboriculture (ISA)

Removal Site Foreman

CHRIS POSTRERO

POSTCG@GMAIL.COM

  • floral park, New York, 11001 
  • 321-654-7890

Supply&Installation&KitchenUtilities.com

Experience

Working for the past 5 years as a Removal site foreman.

Worked in the government for 6 years as a foreman with facility startups

Worked As a pipeline construction foreman at a high satisfactory rate.

Specializes in:

  • CATIA V5
  • AUTOCAD
  • MATLAB
  • KAISER METHODOLOGY
  • MICROSOFT SUITE
  • MANAGING AND SCHEDULING
  • ADMINISTERING SAFETY REPORTS

Education

Devry College of New York: Keller Graduate School of Management

November 2011 – MBA Management of Information Systems: Specialize in Project Management

Harvard john a. Paulson school of engineering and applied sciences

March 2005 – Bachelor’s Degree in Mechanical Engineering

Skills and certification

  • Strong attention detail 
  • Strong work ethic
  • Ability to lead others and manage crews
  • Knowledge of blueprints
  • Ability to prioritize and multitask in a fast-paced environment

Management Plan

  1. Management Plan
    1. What resources and experiences can you provide to support the project?

To support the project, due to past experiences summarizing the project into four phases will successfully deliver the project. These four phases are Initiating and Planning, Executing, Monitoring and Control, and Closing.

           First would be Initiating and Planning, in this phase the guidelines, criteria, and procedures will be gathered and formed (Garret, 2017). Also, the specific needs of the project will be addressed. However, in the analysis, which is the page before this, the needs were already addressed. Afterward, the conditions will be reviewed and brainstormed with the personnel involved, next would be the planning and looking into the policies that the buyer have set, procedures and project life cycles will be created here. Also, WBS and project schedule network diagram will be formed in this stage.

           Second, Executing, Monitoring, and Control. This is where modification takes place, by analyzing certain changes that will occur or may not occur, the team will be ready to take into consideration whatever additional requirements will be set. Controlling financial procedures will also happen in this stage, essentially to take control of the path and to see if the budget is still on track. Also, procedures for work authorization under the buyer’s consent would be handled here. Signing, issuing and approving of the employees that would be working will happen on this stage. And next would be looking into defining the measurements to handle the risk and finalizing the work instructions for execution to happen. Lastly in this phase, evaluation criteria, work instructions towards every employee and performance criteria will be set and developed here.

           Closing is the last phase where after executing everything and giving performance criteria towards employees and evaluation of the proposal. Documentation and signing of closure guidelines and requirements take place. Mostly, feedbacks learned lessons, project evaluation from the buyer and acceptance criteria would be signed and documented here. To fully signify that the project has ended, these documents must be completed.

  1. What resources do you need to complete the project?

 Several things are needed to accomplish this project. First, the team members should compose of highly capable individuals whose roles will help the project. The project consists of removal stump trees, griding extensive landscape restoration, topsoil replacement seed sowing replace damaged trees, Installation, Equipment replacement, Safety Inspections, Quality Control and lastly Documentation for future reference. 

           Second, for the project to be started, the required roles and personnel must be designated and signified. For removal stump trees, Certified Arborists are required to use hand and power tools to prune, hedge and remove trees. They may specialize in keeping trees healthy, planting trees. For Delivery, there would be a subcontract driver and vehicle in which case if the material will exceed the capacity of the company’s delivery vehicle.

   For maintenance, there would be assigned a few personnel in which the number will be determined by the rate of the government’s payment. For replacing the personnel who were involved in the installation will handle this portion. For safety inspections, a few safety specialists will be appearing on-site and will manage the safety of the area during the project. Quality control will be handled by a quality control expert and lastly, documentation will be handled by a few of the manager’s assistant.

The contractor is responsible for furnishing all equipment necessary to accomplish the work, regardless of the scope of work ordered. Necessary equipment may include, but is not limited to, the following:

  • Tree felling equipment
  • Chainsaws
  • Feller buncher
  • Bucket Truck
  •  Logging Equipment
  • Skidder
  • Bulldozer
  • Grapple truck
  • Wood Chippers/Chipper Shredders
  • 15” minimum diameter
  •  Transport Equipment
  • Chip trucks
  • Log truck/dump trailer
  • Lowboy trailer
  •  Stump grinder(s)
  •  Swamp Mats/Plywood
  •  Fecon/Forestry Mulcher
  • Misc. Loading Equipment (e.g. skid steer)
  •  Crane

           Lastly, the company’s own expense shall provide and maintain during the entire period of performance of work detailed in the contract, whatever insurance is legally necessary under the laws and statutes of the applicable country. For those employees assigned to this contract who are either United States Citizens or hired in the United States or its possessions, the company shall provide workers' compensation insurance. The company agrees that the Government shall not be responsible for personal injuries or damages to any property of the company, its officers, agents, servants, and employees, or any other person, arising from an incident to the Contractor's performance of the work detailed in the contract. The company shall hold harmless and indemnify the Government from any claims arising therefrom, except in the instance of gross negligence on the part of the Government. 

Reference(s)

  •  (n.d.). Retrieved November 16, 2019, from https://beta.sam.gov/opp/2cdaba8b82cf4be5bfc45eed4a877f9f/view?keywords=12639520R0002&sort=-relevance&index=&is_active=true&page=1.
  • Garrett, G. A. (2017). World Class Contracting, 6th Edition. [devry]. Retrieved from https://devry.vitalsource.com/#/books/9781454869535/
  •  PMI. (2013). A Guide to the Project Management Body of Knowledge (PMBOK Guide) (Fifth ed.). Newtown Square: Project Management Institute Inc.

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